Body corporate approval for security screens: what to ask first

Why approval is usually needed

A body corporate looks after the parts of a complex that owners share, and its by-laws set rules to keep the complex consistent and safe. Security doors, window screens and outdoor blinds change how a building looks from outside, so most by-laws require approval before they go in, even when the door they are fitted to belongs to your lot.

Whether the wall or doorway is part of your lot or common property depends on the type of survey plan the complex was registered under. In many townhouse complexes on a standard format plan, owners own their outside walls. In many unit buildings on a building format plan, the outside of the building is common property. Either way, by-laws about appearance often still apply, so the safest first step is simply to ask.

Five questions to ask first

Before you collect quotes, email your body corporate manager or the committee secretary. These five questions cover most of what you need to know.

Ask for the answers in writing and keep them with your quote. If you rent, you also need written permission from your landlord or property manager before anything is fitted.

What to send with your application

A clear, complete application is the quickest way to a yes. These are the documents most committees ask for, and we supply all of them with your quote.

Units and fire doors

In apartment buildings, the entry door from your unit to a common corridor is often a fire-rated door, designed to hold back fire and smoke for a set time. Fixing a screen door to it, or drilling into its frame, can affect that rating. Check with the body corporate before you order, and expect them to involve their fire safety adviser.

Screens on balcony doors and windows do not usually raise the same issue, so they are often a simpler approval. Outdoor blinds on balconies are usually treated like screens, because they change how the building looks.

How long approval takes

Where a complex has an approved specification, committee approval can take a week or two. Where a vote at a general meeting is needed, it depends on when the next meeting is held. We can measure and quote before approval comes through, so your paperwork is ready, and we only order once you have the approval in writing.

On a recent Helensvale townhouse job, the committee approved the colour within a week, because the owner sent a complete application with the colour name and a photo mark-up.

If an application is refused or goes unanswered, the Queensland Office of the Commissioner for Body Corporate and Community Management publishes free information on owners' rights and on resolving disputes.

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